ADMISSIONS PROCESS FOR PROSPECTIVE FAMILIES

 

A Visit to our school

The admissions process at Pope Francis Global Academy ideally begins with a visit to one or both of our campuses, either at an open house or other admissions event, or during a personal tour. While our website offers much of the important information you will want to know, there is nothing better than meeting our people and touring the school which will lay the foundation of your child’s lifelong educational and spiritual journey.

Look for information about upcoming Admissions Events, or call to schedule a tour at a convenient time during the school day. Our Director of Admissions can be reached at 773-892-2011 or by email at jthyen@pfgacademy.org. 

 


 

application for ADmission

The main entrance point for a new student is in Pre-K as a 3 year old however, we welcome applicants at any grade level.  

An application for new students is found below.  Admission of new students to all grade levels Grades K-8 will be determined both by space availability and a review of the student’s academic, disciplinary and financial standing at their current school for their admission to be considered. Students applying to Grades K-8 may be also assessed by our School Councilor as well as subject to additional testing to help determine his/her academic fit within our program. With a Resource Teacher at each of our campuses, and state Title Services available for those who qualify, we are in a good position to serve an array of student needs, however there may be certain situations when our school can not best serve the student applying. 
 

Age of Admission

Pre-school – Students entering pre-school must be three years old on or before September 1st of the school year for which they are enrolling. A child must independently and successfully use the toilet in order to attend school.  Pull-Ups or other similar products are not acceptable.

Kindergarten – Per State of Illinois regulations, students entering kindergarten must be five years old on or before September 1st of the school year for which they are enrolling.

1st – 8th Grade – Students entering 1st, 2nd, 3rd, 4th, 5th, 6th, 7th or 8th grades must be six, seven, eight, nine, ten, eleven, twelve, or thirteen years old, respectively, on or before September 1st of the school year for which they are enrolling.


DOCUMENTS REQUIRED FOR A PRE-K APPLICANT

  1. A completed Application Form (found at the link below)
  2. Original copy of the student's birth certificate (we will make a copy and give the original back to you.)
  3. Copy of the student's baptismal certificate (if applicable)

DOCUMENTS REQUIRED FOR a K-8 applicant

  1. A completed Application Form (found at the link below)
  2. Original copy of the student's birth certificate (we will make a copy and give the original back to you.)
  3. Copy of the student's baptismal certificate (if applicable)
  4. A copy of the most recent report card for the child applying which should include attendance record (K or 1st through 8th)
  5. A copy of standardized test scores (3rd through 8th)
  6. For younger transfer students, please provide any benchmark testing they have done (Fontis and Pinnell, Dibels, etc. if any are available)
  7. A copy of any additional Catholic Sacramental records completed 
  8. A copy of your child’s IEP, IESP or 504 (if applicable)

All items listed above must be completed and submitted to the school to be considered for admission.

 

 

letter of acceptance

Once all of the necessary materials are submitted, applications and materials will be reviewed by the Pope Francis admissions team.  If further assessment is found necessary to determine the correct placement of a student, we will establish a time and date together with the family.  This process may take a week or more.

Once it is determined that Pope Francis Global Academy is the best fit for the student, we will verify there is space in the desired classroom and then notification of acceptance will be emailed as soon as possible thereafter.  

If there becomes a waitlist situation, additional considerations for priority of admissions will be based on the following:

  • Currently enrolled students of families whose fee and tuition payments are up-to-date. 
  • Siblings of currently enrolled students of families whose fee and tuition payments are up-to-date.
  • Children of parishioners, not currently enrolled.
  • Students transferring from other Catholic schools and/or students whose current parish has no school.
  • Children from non-parishioner families.
  • A wait list will be created for those who have not been accepted in the first round of admissions due to limited space in the applicable classroom.  Families will be notified if placed on a wait list and again if/when a space becomes available for their children.

 

Probationary Period

All new and transfer students who have been accepted will be enrolled on a probationary period of 120 school days at Pope Francis Global Academy. During this probationary period, students are expected to maintain passing grades, have no major disciplinary issues, or require accommodations that the school physically or financially is incapable of supporting. Students with special learning needs may be accepted if the school has the staff and ability to make the necessary accommodations for the child's academic growth and success. During the 120 day probationary period, if the school determines the student is unable to perform with adequate growth in this environment, any prepaid tuition will be prorated and refunded. 
 

application deadline for 2018-2019

Applications are now being accepted. We encourage you to submit your application as soon as possible to ensure a space for your child.
 

Enrollment on FACTS, mgmt.

Once notified of acceptance, the family will be asked to complete an Enrollment Form and set up an account/payment plan on FACTS Management, our tuition billing partner.   This will require you to assign a payment method (checking or savings account, or credit card) and establish your preferred dates for monthly payment. 

There is a $200 per family Annual Enrollment Fee (Typically discounted to $100 between January 15 and March 1.)  There is also an annual FACTS Administrative Fee ($45) which will be charged in late May or early June when each account is "finalized" with FACTS, or for late enrollees, within two weeks after the enrollment is complete. 

Also, note that if you pay your tuition and fees in full before August 1, 2018, there is a $100 per student discount, in addition to a waiver of the $45 FACTS administrative fee. You will still be required to set up and enroll through your FACTS account.

The $200 payment made at the completion of your FACTS Enrollment Form will be the final step in the Admissions Process. The process will not be considered complete until the Enrollment Fee is paid.

If you have received an acceptance letter by email, CLICK HERE TO PROCEED WITH ENROLLMENT.
 

ADMITTANCE AND WAIT LISTS

Applications will continue to be accepted and processed until classroom capacity is reached. When a classroom in a particular grade level is filled, we will initiate a wait list. All efforts will be made to open an additional classroom for that level; these decisions will be made based on best practices to support student learning, student socio-emotional needs, and financial impact. In the case that we cannot open additional classrooms for a grade level, additional alternatives will be explored to accommodate all families wishing to attend our school. We may offer you a seat at our other campus if space is available there. 

Transfer and acquisition of transcripts

For any students grade 1 and up transferring in from any other school, please complete this Pope Francis Global Academy Request for Records Form and submit it to your current school.  They will send us copies of the complete transcripts directly to us. You may, at the same time, request a copy from them for yourself to keep on file.  A new student will not be allowed to start the school year until transcripts have been received.

REQUIRED FORMS FOR ALL STUDENTS

See the Important Forms Page.